Discretionary ward allowance grant

The Discretionary Ward Allowance (DWA) is a grant fund for each of the 8 council wards. Each ward may be eligible for up to $34,500 excluding GST, per financial year.

The DWA provides funding for new programs, events, activities and minor equipment purchases that benefit the local community. Applications should support our identified community priorities in our Community Plan.

The program is not a recurring funding source for your annual projects and events. Applications must demonstrate financial sustainability for the future of their initiatives.

A project is funded for a maximum of 3 years in any 4-year period. Funding is not guaranteed in following years.

All applicants must be not-for-profit to be eligible to apply.

Individuals and Unincorporated Groups are eligible to apply for a maximum of $3000.

Groups and Organisations are eligible to apply for any grant amount, but generally applications are supported for $5000 or under.

Groups and organisations must be legally constituted as an incorporated association in accordance with the Associations Incorporations Act 1987.

Speak with your ward councillors for more information. The councillors will consider their ward balance and discuss your requirements.

DWA grants are open year round, subject to available ward funds.

However, during the year of a General Election, applications cannot be considered from 1 July until the election’s declaration (usually around mid-December).

Applications received on or before 31 May are submitted to Council within that financial year. Applications received on 1 June through to 30 June are considered in the following financial year’s budget.

After you've submitted a DWA application, it will be assessed and then reviewed at a Council meeting.

Council meetings are on the second and fourth Monday of each month. If a meeting falls on a public holiday, it's rescheduled for the next evening.

It's best to submit your application at least 4 weeks before a Council meeting. This gives our Grant Administrator time to assess your application and report it to Council.

Retrospective funding is not eligible. Be certain of your application's outcome before making purchases relating to your application.

If you submit with less than 4 weeks' notice, we may not be able to present it to Council before your initiative is due to commence. In this case, your application may become ineligible.

You will receive written acknowledgement from the Grant Administrator following Council's consideration of your application. They will notify you of the decision and provide instructions for payment of any approved funds.

You can attend the Council meeting to hear the outcome of your application. You may also request a Deputation, which lets you speak to Council at the meeting about your application.

  1. First read our guidelines. They will help you determine your eligibility and see if your request is a good fit for funding.
  2. Collect the necessary documentation to upload with your application.
  3. Complete the Discretionary Ward Allowance Application Form.

If you receive funds, you must complete a statement of acquittal within 3 months of receipt of the funds. This must be accompanied by evidence of the grant expenditure.

If you cannot acquit the grant within 3 months you must contact the Grant Administrator to request additional time and propose a new lodgement date. They may give you an extension of time to ensure any future funding is not impacted.

Statement of acquittal for grants less than $250.

Statement of acquittal for grants more than $250.

Need help?

Check out our Frequently Asked Questions or contact your ward councillors.

If you still need assistance, contact the Executive Assistant to the CEO on 8408 1100 or email council@charlessturt.sa.gov.au.

Frequently Asked Questions

Have a question? You might find the answer below.

If you're still stuck, don't forget to check our guidelines or contact us for help on 8408 1100.

Yes.

You are only eligible if you are a not-for-profit individual, group or organisation.  All funded activity must be not-for-profit.

Yes.

There is a limit of $5,000 (excluding GST) for new building projects, capital works or capital equipment.

No.

If you don’t have an ABN and your application is successful, you can complete an Australian Taxation Office (ATO) Statement by Supplier form.

Yes, but the project must be carried out in the City of Charles Sturt and provide majority benefit to our community.  You may be asked for additional evidence to support your application, such as the number of local participants expected or examples of how your activity will support the Charles Sturt community.

Yes.

All applications should state the total costs including GST. If you have an ABN and are GST Registered, any approved Council funding will be inclusive of GST.

Schools are not eligible for capital works funding or activities that are part of the school curriculum. Outside of these areas, schools can apply for funding. Ensure your project meets our eligibility criteria.

Other Government organisations or departments are not eligible.

A project can only receive funding for three years in any four-year period, as the DWA program aims to create sustainable initiatives instead of building financial dependency. It's not a recurring funding source.

The DWA supports new activities that benefit the community. It works as once-off financial support for a project that can't be self-funded.

Funding is not guaranteed in following years. Sometimes we give preference to new initiatives that have never received Council funding.

Yes, but only for a different activity than what was previously funded in the same year.  Repeat funding for the same activity is subject to the conditions above.

No. You are not eligible for funding if your project started before or during application assessment. We do not fund projects that are already complete (this is called retrospective funding).

Make sure you follow the timeframes in our guidelines.

No. Salaries are not eligible for funding. This includes salaries that are recurrent or part of the organisation’s usual responsibility.

Check our program guidelines for examples of activities that are not eligible for funding.

Check the "assessment considerations" section of our guidelines for guidance.

We receive many funding requests, and we have a limited budget each year.

Unfortunately, we can't support every request.

For the best possible outcome, get your application in early and speak to the relevant ward councillor. They'll discuss your application and your project's community benefits.