Frequently Asked Questions
The answers to the frequently asked questions (FAQs) below are intended to assist potential registrants in considering in considering whether to enter the competition. To the extent of any inconsistency between the Competition Conditions and the answers below, the Competition Conditions prevail.
In accordance with Competition Conditions any communication of any kind in relation to this Competition which a Registrant may wish to initiate must be addressed in writing to the Competition Adviser, and not to the City of Charles Sturt, the Jury members or any other government agency or adviser. Questions pertinent to the Competition may only be addressed to the Competition Advisor.
If you are not a Registrant, please contact us. Communications between Council and non-Registrants may be posted on this website if appropriate. If any communications are posted on this website the communications do not affect the arrangements between the State and Registrants.
Is there anyway for me to register for the competition after registrations have closed?
If a registration is sent, but does not arrive on time, will it be accepted?
The Competition Adviser, in consultation with the Probity Adviser, may accept Registration Forms received after the closing time if they are satisfied that late receipt:
- resulted from mishandling; or
- was caused by a major incident impacting the normal functioning of post or courier service.
In considering the acceptance of late lodged Registration Forms, the Competition Adviser may take account of any evidence of the time of its dispatch.
If the Competition Adviser in consultation with the Probity Adviser determines that a Registration Form was lodged after the closing time and there are no mitigating circumstances, the Registration Form will not be accepted.
Is it possible to get the Design Brief requirements in Word?
Yes. A schedule of the Design Brief requirements in Word .DOC file format and Adobe .PDF file format will be made available for Registrants to download.
I have a number of questions in relation to the site information. Should I contact the author of the information or the Competition Adviser?
In accordance with the Competition Conditions all questions should be submitted to the Competition Adviser as noted above for non-registrants should refer to the contact details.
Is it possible to get additional site information not currently available online?
If there is any site information that a Registrant would like, not currently available online, please make a written request to the Competition Advisor. Please be aware that in the event that additional site information is requested and is made available, this information will be made available to all Registrants.
Who is eligible to witness me signing the Registration Form?
The Registration Form should be witnessed by a person who:
Knows the person signing the Registration Form personally or is satisfied as to her or his identity (and, if the person is signing on behalf of a party, the authority of the person to do so);
- is aged 18 years or more; and
- is not a party to the Registration Form.
If the Registration Form is being signed by a person on behalf of a party and the witness knows or has reasonable grounds for suspecting that the person signing the Registration Form does not have authority to sign on behalf of the party, the witness should not sign the Registration Form.
Can I submit a Registration Form now and change the details later?
Once registered, a Registrant may submit a request to the Competition Adviser to amend the Registration Name and/or information related to team members. Subject to compliance with the Competition Conditions, the Competition Adviser, in consultation with the Probity Adviser, may accept or reject the request.
The legal entity (part 1 or parts 6&7 depending on whether submitting as an individual or company/partnership) may not be altered after registration. Where legal entity details change prior to registration close the previous registration must be terminated and a new registration form submitted. Where legal entity details change after registration close, this will lead to the termination of registration.
Registrants are prohibited from selling, assigning or transferring any of their rights in relation to participation in the Competition to a third party prior to the announcement of the Jury’s decision at the conclusion of Stage 2. Any proposed changes to the Registration Form (other than the Registration Name) that may result in the Registrant selling, assigning or transferring their registration rights in the Competition are not possible.
A Competitor may withdraw from the competition at any time prior to the Stage 2 Submission close.
If I am a non-Australian Architect or Landscape Architect do I need to nominate an Architect/Landscape Architect registered in Australia?
If you are an architect or landscape architect registered outside of Australia you are required to partner with an Australia practice in order to participate in the competition. That Australian practice must be nominated as the authorised representative of the team.
If I am an Australian who is not a registered Architect or Landscape Architect, do I need to nominate an Architect/Landscape Architect registered in Australia?
All registrants must be registered as a landscape architecture with the AILA or registered as an architect with the Architects’ Registration Board in a State or Territory of Australia.
If I am an individual or sole trader/practitioner who is filling out Part A of the Registration Form, do to I need to specify which?
No. The sole trader/practitioner is only required to complete the Registration Name (page 1), Part A (including providing any Australian Business Number (ABN)) and Part C of the Registration Form.
Has the Australian Institute of Architects (AIA) endorsed the competition?
Yes. The AIA has endorsed the Competition Conditions and Design Consultancy Agreement.
Has the Australian Institute of Landscape Architects (AILA) endorsed the competition?
Yes. The ALIA has endorsed the Competition Conditions and Design Consultancy Agreement.
Do the Competition Conditions require that competitors provide an intellectual property licence to the State to do anything with my submitted design at anytime without my consent?
No. The Competition Conditions require competitors to provide an intellectual property licence only for the purpose of conducting and promoting the competition, including communication to the public of the competitor’s submitted design.
If the Council decides to enter into the Design Consultancy Agreement (contract) with the winner within the 24 month period from the announcement of the jury’s decision at the end of stage 2, the contract requires the winner to provide an intellectual property licence for any purpose in relation to Henley Square informed by the winner’s submitted design
Recognition of moral rights. These include that if there is any substantial alteration to the winner’s submitted design by the State, the winner may request that any attribution of authorship identifies that alteration
What insurance obligations apply in respect of the Design Consultancy Agreement?
The Design Consultancy Agreement (contract) does not come into effect unless the Council decides to enter into the contract with the winner within the 24 month period from the announcement of the jury’s decision at the end of stage 2. The contract requires the winner to maintain certain types and levels of insurance. The contract is subject to the competitor’s fee proposal. It is a matter for competitors whether any expenses under the Competition Conditions and contract are reflected in the competitor’s fee proposal.
What is the registration timetable?
Refer Competition Conditions for details.
Who is eligible to enter the competition?
The first stage of the competition (Stage 1) will be open to architects and landscape architects in Australia and from around the world, who have accepted the competition conditions in full.
The following persons will not be eligible to enter the competition:
- persons under 18 years of age; and
- persons who are not an individual, sole trader, company, partnership, incorporated association or other legal entity.
- The following persons will not be eligible to enter the competition or to assist a competitor directly in its participation in the competition:
- members of the Jury, Design Brief Panel or any firm or company with which they have a material association;
- State employees involved with the competition;
- the Competition Adviser, Probity Adviser, Probity Auditor, and Legal Adviser or other advisers (other than the Unrestricted Advisers) engaged by the State for the purposes of the competition; or
- any immediate family member of any of the above.
Refer Competition Conditions, Participation in the Competition, for details.
When will the competition open?
Registrations for the competition opened on 14 January 2013. Stage 1 of the competition will commence February 2013.
Refer Competition Conditions for details.
Where can I find the competition and the design brief?
The competition documentation, including the Design Brief, can be downloaded from the Competition Documents section of this website.
What is the expected duration of the competition?
The competition will run in two stages. Registrations for Stage 1 of the competition will open 14 January 2013. Stage 1 of the competition will commence February 2013
Refer Competition Conditions for details.
How can I register for the competition?
To register for the competition:
Go to the Competition Documents page and download the following:
Design Consultancy Agreement.
These documents provide potential registrants with relevant information to assist them in deciding whether to register.
If potential registrants have any questions in relation to the registration process please email the Competition Adviser, Andrew Mackenzie, CityLab at email@example.com
Those wishing to register should follow the instructions in the Competition Conditions to submit their registration via the Registration Form. Potential registrants must read the Competition Conditions prior to completing and submitting the Registration Form (by which they acknowledge and agree to be bound by the Competition Conditions).
The Competition Adviser, in consultation with the Probity Adviser, will process the Registration Forms and issue a Registration Number (and password) to accepted Registrants. Once registered, competitors will be able to access the online information for the competition via the competition website. Registrants will need to use their Registration Number (and password) to access this site. Registrants will be able to access site and other information, as well as communicate with the Competition Adviser, through this site.
Refer Competition Conditions for details in relation to the Competition Timetable.
I do not live in Australia. Am I still able to enter the competition?
The competition is an open international competitors and being located overseas would not prevent you from participating. Please refer to the information above in relation to eligibility.
Can I be added to the mailing list for this competition?
There will not be a mailing list for competition information.
Information regarding the competition processes, including information on how to enter, will be made available via the competition website in due course.
When will the site information materials be available?
The necessary existing condition feature survey data will be provided to competitors as part of the competition site information. The data will be provided in operable form (AutoCAD.dwg format)
Where can I find more information?
Information will be posted on the Henley Square Urban Design Competition website.