Chat live with us

Council

Council

Deputation Request - Speaking to Council or a Council Committee

Council and Council Committees welcome the opportunity to hear from residents and groups about matters that are important within the Community.  This is called a Deputation Request.

“Deputation means a person or group of persons who wish to appear personally before a council or council committee in order to address the council or committee (as the case may be) on a particular matter”.

What are the costs?

There are no application fees.

What do you need to know?

  • You will need to provide us with a clear outline of the topic of your request.
  • The topic you specify must be relevant to matters for which the Council or Council Committee have responsibility.
  • Please follow this link to view the current Council and Committee Agendas for upcoming topics.
  • If your deputation is accepted, you must agree to adhere to the meeting protocol outlined within the Deputation Meeting Procedures and Conduct.
  • If your deputation is declined, the Mayor or Committee Presiding Member must report the declined application at the next Council or Committee meeting. The Council or Committee have the power to allow a deputation to be heard although initially refused.  This will happen on the night of the scheduled meeting.
  • Council’s Code of Practice for Meeting Procedures allows for two deputations at each scheduled meeting. Additional deputations, may be accepted by the Mayor or Committee Presiding Member however, will require support of the Council Members on the night.
  • 5 minute limit/question time.
  • Deputations will be accepted in the order that they are submitted to Council.
  • In the interests of fairness, deputations are limited to five minutes.

How to apply?

  1. If your topic of interest is already an item on an agenda, the deputation request must be received in writing by 10am on the morning of the meeting.
  2. If your topic of interest is not an item on an agenda, the deputation request must be received in writing at least 5 clear days before the meeting.
  3. Read the Deputation Meeting Procedures and Conduct.
  4. Complete the Deputation Request form.

What happens next?

You will receive an email acknowledging receipt of your Request.

Your request will be forwarded to either the Mayor or the Committee Presiding Officer for their acceptance.  In determining whether a deputation should be allowed, the following considerations will be taken into account:

  • the subject matter of the proposed deputation
  • whether it is within the powers of the Council
  • relevance to the Council or Council Committee agenda nominated – and if not, relevance to the Council’s or Council Committee’s powers or purpose
  • the integrity of the request, and
  • the size and extent of the agenda for the particular meeting.

You will be advised by email whether your deputation request has been accepted within 48 hours of your request.  In the case where the deputation request is received on the morning of the meeting, you will receive confirmation by 2pm the same day.

Who to call for help?

Governance and Business Support
Phone: (08) 8408 1120
Email: mdelgiglio@charlessturt.sa.gov.au

Provide feedback for this page