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Discretionary Ward Allowance (DWA) Grant

The Discretionary Ward Allowance (DWA) provides each of the eight council wards with grant funds of up to $34,500 excluding GST, per ward, per financial year.  The funds are intended to assist eligible applicants with funding for programs, events, activities and minor equipment purchases which support Council’s identified community priorities in its Community Plan.

The DWA grant program is intended to create sustainable initiatives rather than building financial dependency and, as such, is not intended to be a recurring funding source.  The DWA grant program shall support the initial delivery of new activities or provide one-off financial assistance for an expense that aims to benefit the community, and which the applicant is not able to self-fund.  The same project can only be funded for a maximum of three years in any four-year period.  Funding in one year does not guarantee funding in following years.

Who is eligible to apply? - DWA

Who is eligible to apply?

Not for profit individuals, community and sporting groups and voluntary organisations are eligible to apply for a DWA Grant.

Individuals and unincorporated groups who are not carrying on a for profit business related to the application are eligible to apply for a maximum grant amount of $3,000.

Groups and organisations that are legally constituted as an incorporated association in accordance with the Associations Incorporations Act 1987 are eligible to apply for any grant amount, however generally applications are no greater than $5,000.  It is encouraged that you spealk with your ward councillors who can consider their ward balance and discuss your requirements.

When can you apply? - DWA

When can you apply?

DWA grants are open all year round, except during the year of a General Election where applications cannot be considered by Council from 1 July to following the declaration of the General Election (approximately end-November).

Applications received on or before 31 May will be submitted to Council for consideration within that financial year.  Applications received on 1 June through to 30 June each year will be held over for consideration by Council in the new financial year, within the new budget.

How long does it take to assess and consider the grant? - DWA

How long does it take to assess and consider the grant?

Council meetings are currently held on the second and fourth Monday of every month, excepting on public holidays, where they will be held on the next working day.  It is recommended that you submit your application a minimum of 4 weeks prior to the Council meeting at which you would like your application be considered.  This is the minimum timeframe required for the Grant Administrator to assess the application and report to Council.  Applications received under this timeframe may not be presented to Council in time for the activity, event or expense, and may therefore become ineligible.

As retrospective funding is not eligible, care should be taken to not incur expenses for which funds are being sought until after the Council has passed a formal decision to approve the grant funds.  The applicant will receive written acknowledgement from the Grant Administrator following consideration of the application at Council, notifying them of the Council’s decision and instruction to arrange payment of approved funds.

Applicants are able to attend the Council Meeting when their application is being considered in order to know the outcome of their grant immediately.  Applicants may also request a Deputation to speak to their application at the meeting in which Council will consider their application.

How can you apply?

We recommend that before making an application to Council, you first read the Discretionary Ward Allowance Guideline (see link below) to confirm if you are an eligible applicant and if your project, activity, event or initiative is eligible for funding.

 Discretionary Ward Allowance Guidline (605 kb)


Once you have self-assessed that your application meets the criteria and you have collected the necessary documentation to upload to your application, you may complete the Discretionary Ward Allowance Application Form.

Discretionary Ward Allowance - Application Form

Statement of Aquittal forms:

Discretionary Ward Allowance - Statement of Acquittal Form - Less than $250 (2171 kb)

Discretionary Ward Allowance - Statement of Acquittal Form - Over $250 (2208 kb)

Who to call for help?

Who to call for help?

Executive Assistant to the CEO
Phone: (08) 8408 1100
Email: council@charlessturt.sa.gov.au

DWA Frequently Asked Questions - DWA

DWA Frequently Asked Questions

If you are looking for more information about DWA funding our FAQs may be able to help. For information on other categories of funding provided by Council please refer to the relevant guidelines for that grant program.

Can we use the DWA funding to purchase equipment?

Yes.  New buidling projects or capital works/purchases are limited to a maximum application amount of $5,000 ex GST, per application.  Minor plant and general equipment purchases that are directly related to your funding activity and will benefit the community beyond the funding period are limited to a maximum purchase price of $5,000 ex GST.

Does the applicant need to be not for profit to be eligible for DWA funding?

Yes.  Only not for profit individuals, groups or organisations are eligible to apply for funding.  If you are an individual, the activity that is being funded must be not for profit.

Does our group need to have an Australian Business Number (ABN) to be eligible for DWA funding?

No. If you do not have an ABN number and your application is approved for funding by Council, you will need to complete the Australian Taxation Office (ATO) Statement by Supplier Form.

ATO Statement by Supplier Form

If our organisation is not located within the City of Charles Sturt, are we still eligible?

Yes, provided the project/activity is carried out within the City of Charles Sturt and will benefit our local residents.

Do I include GST in the budget proposal and funding request amount?

Yes. All grant applications should represent the complete funding costs and be inclusive of GST.  If you have an ABN and are GST Registered, any approved Council funding will be inclusive of GST.

Can the DWA funding support schools or other Government agencies?

Schools are not eligible to apply for funding for capital works funding or funding for activities that are part of the school curriculum.  Schools can apply for funding that for is outside of these areas, providing the application meets eligibility criteria. Other Government organisations or departments are not eligible.

Can our group apply for DWA funding every year?

The DWA grant program is intended to create sustainable initiatives rather than building financial dependency and, as such, is not intended to be a recurring funding source.  The DWA grant program shall support the initial delivery of new activities or provide one-off financial assistance for an expense that aims to benefit the community, and which the applicant is not able to self-fund.  The same project can only be funded for a maximum of three years in any four-year period.

Funding in one year does not guarantee funding in following years.  Depending upon budget availability, preference may be given to applicants that have not received previous funding from Council.

Can our group apply for DWA funding more than once within a financial year?

Yes, however repeat funding is subject to the point above.

Our project has commenced, has been completed, or will commence during the assessment period.  Can we still apply?

No.  Projects that have commenced prior to, or during the application aseessment, or have already been completed are not eligible for funding.  Please consider the timeframes for assessment and submission to Council before you complete and submit your application form.  Retrospective applications or applications seeking reimbursement of expenses are not eligible for funding.

Can we apply for funding for salaries?

Recurrent salaries, or where the salary forms part of the organisation’s usual responsibility are not eligible for funding.  Please refer to the DWA Funding Guideline for examples of activities/requests that are ineligible for funding.

What does Council look for in a DWA application?

Please refer to the "Assessment Considerations" as detailed in the Distretionary Ward Allowance Guidlie.

What else do I need to know?

The City of Charles Sturt receives many requests for Discretionary Ward Allowance funding and the budget is limited for every financial year meaning that, unfortunately, not all of the requests can be supported.  To increase your application's chance of approval, we suggest you contact the relevant ward councillors to discuss your application and the anticipated community benefits.

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